Provides general financial assistance to various OOA programs, including processing payroll data, receiving and preparing daily revenue receipts for deposit, maintaining data relative to designated programs, maintaining a database, preparing invoices, and tracking payments for programs and special events; daily data entry into, and maintenance of donor database; filing, and other similar activities. Serves as relief receptionist—answering a multi-line phone system. Performs accounting functions including developing spreadsheets, entering financial data, checking numbers, and filing. Maintains personnel records, time and attendance data, and leave information. Assists with oversight of revenue accounting, helping to insure the deposition of funds to correct accounts. Receives, counts, tracks and prepares incoming revenue for deposit. Monitors records to insure proper accounting. Responsible for accounting functions related to designated programs, including collecting service data, entering data into on-line recording system, generating invoices, and tracking revenue collections. Assists in routine monitoring and auditing for fiscal and programmatic records. Sets up worksheets, develops computerized forms, and produces reports as needed. Prepares correspondence including thank you letters to donors. Prepares or assists others in the preparation of financial reports.
Qualifications: Associates degree in accounting, business, or finance, and at least one year of related work experience. (An equivalent combination of education and work experience may be substituted for the education requirement). Experience in answering a busy multi-line telephone system. Skill in current word processing and spreadsheet computer software applications, Bachelor’s degree (or equivalent) and experience working in a busy office environment is preferred.
Salary: $36,646 ($17.62 hourly) DOQ. Excellent benefits including employer paid health insurance, life insurance, contributions to pension plan, co-pay dental insurance, vacation days, sick leave days and generous holidays.
Resumes may be emailed to: CACHR@knoxcac.org
See complete job description below.
An Equal Opportunity Employer
KNOXVILLE-KNOX COUNTY COMMUNITY ACTION COMMITTEE
OFFICE ON AGING
Job Title: Accounting and Administrative Specialist
Summary: An employee in this classification provides general financial assistance to various programs within OOA, under the general supervision of the Finance and Administrative Manager. This includes processing payroll data, receiving and preparing daily revenue receipts for deposit, maintaining data relative to the Choices and Options programs, maintaining the database, preparing invoices, and tracking payments for the MAMS, and PERS programs, as well as for special events; daily data entry in to, and maintenance of donor database; filing, and other similar activities. Serves as relief receptionist—answering a multi-line phone system.
Essential Duties and Responsibilities:
- Participates and cooperates in planning for efficient performance of Administrative Services functions.
- Assists in performing accounting functions including developing spreadsheets, entering financial data, checking numbers, and filing.
- Maintains employee sign-in register and prepares bi-weekly payrolls for submission, collecting appropriate documentation as instructed. Maintains personnel records, time and attendance data, and leave information and assists in the preparation and processing of personnel forms.
- Assists with the oversight of revenue accounting, helping to insure the deposition of funds to correct accounts. Receives, counts, tracks and prepares incoming revenue for deposit. Monitors records to insure proper accounting.
- Responsible for the accounting functions related to the Choices and Options programs, including collecting service data, entering data into the on-line recording system, generating invoices, and tracking revenue collections.
- Assists in routine monitoring and auditing for fiscal and programmatic records.
- Sets up worksheets, develops computerized forms, and produces reports as needed.
- Prepares spreadsheets to organize and monitor data necessary for the efficient operation of the office. Assists program managers by recording data and maintaining databases.
- Assists in the preparation of invoices for services performed by OOA.
- Prepares frequent correspondence including letters to donors thanking them for contributions.
- Performs accurate data entry into multi-program donor management system.
- Assists with the duties of other team members as necessary to insure effective and efficient service.
- Prepares OOA financial reports or assists others in the preparation of financial reports.
- Serves as secondary relief receptionist, answering the telephone, providing routing information, directing calls to appropriate staff members, taking accurate messages for absent staff, receiving visitors to the office, providing routine information and assistance, directing visitors to appropriate staff members, and sorting and distributing mail and messages.
- Provides general clerical support, maintaining correspondence and miscellaneous files.
- Performs other related duties as needed to insure the success of OOA and CAC
Knowledge and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Ability to develop comprehensive spreadsheets to perform complex mathematical computations accurately.
- Ability to analyze and interpret mathematical data.
- Knowledge of and ability to perform financial computations.
- Must have strong attention to detail.
- Ability to communicate effectively, both orally and in writing.
- Ability to address inquiries in a professional manner, using sound judgment in referring customers to staff members.
- Ability to handle multiple tasks.
- Ability to carry out instructions given in written or oral form.
- Knowledge of current word processing and spreadsheet software, with accurate data entry skills.
- Knowledge of modern office practices, procedures and equipment.
- Ability to work well with supervisors, co-workers, and the public.
Education and Experience: Associates degree in accounting, business, or finance, and at least one year of related work experience. An equivalent combination of education and work experience may be substituted for the education requirement. Pleasant telephone manner and a good prior work record. Experience in answering a busy multi-line telephone system. Skill in current word processing and spreadsheet computer software applications, ability to type at least 30 wpm, and extensive work experience and/or training in bookkeeping, computers, office procedures, and customer service is also desirable. Bachelor’s degree (or equivalent) and experience working in a busy office environment is preferred.
Salary: Skill Level 7